Do you plan to introduce an AI solution like Microsoft Copilot for M365 or give your staff permission to use business intelligence or video generators from third parties? It’s fantastic if so. However, it’s likely that your business uses AI whether you realize it or not, putting it at further risk.
According to recent surveys, a lot of workers are already slyly reducing their tasks by using apps like Chat GPT. Furthermore, native AI engines for smartphones, such as Google Gemini and Apple Intelligence, will be accessible as early as fall 2024. Similar to this, a lot of other tech platforms are incorporating AI engines into their offerings. To safeguard oneself, do you have an AI Acceptable Use Policy?
Why Is It So Important to Have an AI Acceptable Use Policy?
Your employees’ acceptable and inappropriate usage of AI is outlined in an AI Acceptable usage Policy. This policy is crucial since it gives staff members instructions on how to safeguard sensitive information and steer clear of certain typical hazards related to the application of AI, like:
- Employing AI generating technologies that violate copyrights by disregarding artists’ rights.
- Submitting corporate data to outside AI systems for storage in violation of corporate policy.
- Breaking compliance and privacy policies, possibly disclosing vital information, and sharing protected consumer data with AI engines.
- Utilizing artificial intelligence (AI) to create voice, images, videos, or prose that inappropriately exploits creators’ intellectual property and transgresses ethical standards.
- distributing false information produced by AI as a result of inadequate fact-checking and poor prompt engineering
- Having inadequate file management practices that prevent the company’s AI engines from effectively and reliably searching its databases
- For your business, any of these situations could have detrimental effects that include data breaches, inefficiencies, problems with compliance, and even legal action.
- No matter where your organization is in the process of implementing AI, it is imperative that you set up an AI Acceptable Use Policy. It is not affordable to not.
